Clubs and Societies Officer

Hours: 10 hours (voluntary, but eligible for performance based-bonus)

Key Working Relationships:

  • AUSA Executive
  • University of Auckland Clubs co-ordinator
  • University of Auckland Clubs Support Committee
  • All University Club Executives

SUMMARY/PURPOSE OF ROLE: The Clubs and Societies Officer is responsible for overseeing AUSA’s club services, from affiliation to club spaces to the Club Presidents’ Forum. The CSO keeps up with clubs on campus, and advocates on their behalf. The CSO is able to answer clubs’ questions, support them with their events and activities, and advise them on available resources.

ROLES/RESPONSIBILITIES:

Clubs Relationship and Support

  • Establish contact with University Clubs prior to, and at Orientation
  • Maintain an up to date email list of all affiliated clubs, and with the Administrative Vice President send out relevant and high quality clubs emails
  • Be available to all enquiries from clubs, and offer support services to clubs regarding the following:
    • Financial issues
    • Constitutional/club structure issues
    • Any disagreements within clubs that require mediation
    • Preparation for clubs grants
  • Organise clubs-related events, either independently or with other AUSA portfolio holders

University Relationships and Duties

  • With the AUSA President, sit on the Clubs Support Committee and actively engage and contribute to CSC business including Clubs Grants, Clubs Awards and any other club related issues or projects
  • Maintain a positive and productive relationship with the Campus Life clubs co-ordinator, and any other relevant staff, and work with them to establish separate roles and duties, and opportunities for collaboration between AUSA and the University

General Executive duties

  • Contribute to AUSA decision making, both using good governance techniques and representing the perspective students
  • Provide advice and support regarding financial issues to the AUSA Executive
  • Attend and contribute to weekly AUSA Executive meetings
  • Provide support and assistance for other AUSA Executive members during their events and other initiatives
  • Report on progress on a fortnightly basis

Reporting Duties

  • Create and speak to the following reports for the AUSA Executive
  • An Annual Plan, which includes all planned events, projects, key contacts and other goals for the year
  • A Semester One Report, tracking progress against the Annual Plan and analysing success
  • An Annual Report, tracking progress throughout the year and reflecting on success
  • A transition document, containing all information necessary to ensure that successive CSOs are able to transition into the role smoothly and efficiently