Student Forum Chair

Hours: 10 hours (voluntary, but eligible for performance based-bonus)

Key Working Relationships:

  • AUSA Officers
  • AUSA Executive
  • AUSA Staff
  • University Clubs co-ordinator and clubs staff
  • University Clubs
  • Prospective University Clubs

SUMMARY/PURPOSE OF ROLE: The Student Forum Chair is responsible for hosting student forum each week, a forum where all AUSA members can have their say and pass resolutions for the attention of the AUSA Executive. The Student Forum Chair hosts the meeting, and runs events on either side of the forum to encourage students to participate. They are also responsible for ensuring clubs have an opportunity to affiliate with AUSA.

ROLES/RESPONSIBILITIES:

Student Forum

  • Chair a weekly Student Forum, ensuring:
    • That all equipment necessary to hold the Forum is set up in time
    • That minutes are prepared for the meeting and distributed to Student Forum secretaries
    • Organise barbecues, events, speakers and any other initiatives to ensure that Student Forum is well attended and that the weekly quorum of 50 is met
    • Collaborate with other AUSA portfolios to implement themed Student Fora that match themed ‘weeks’

Clubs Affiliations

  • Primary responsibility for the affiliation of clubs through Student Forum, including:
    • Establishing a positive and constructive relationship and communication system with the University Clubs Co-ordinator
    • Contacting clubs that require affiliation and maintaining contact through the affiliation process
    • Encouraging clubs to bring members along to forum, and collaborating with clubs on forum events that mirror the activities of that club

Contacts and Networks

  • Establish and maintain positive and constructive relationships with:
  • University clubs staff
  • Prospective clubs and existing University Clubs
  • Any other organisations that may wish to collaborate with or sponsor Student Forum
  • Ensure that a contact list is accurately maintained to ensure that successive SFCs are able to continue contact

General Executive duties

  • Contribute to AUSA decision making using good governance techniques and representing the views and perspectives of queer students at the University of Auckland
  • Attend and contribute to weekly AUSA Executive meetings
  • Provide support and assistance for other AUSA Executive members during their events and other initiatives
  • Report on progress on a fortnightly basis

Reporting Duties

  • Create and speak to the following reports for the AUSA Executive
  • An Annual Plan, which includes all planned events, projects, key contacts and other goals for the year
  • A Semester One Report, tracking progress against the Annual Plan and analysing success
  • An Annual Report, tracking progress throughout the year and reflecting on success
  • A transition document, containing all information necessary to ensure that successive QROs are able to transition into the role smoothly and efficiently