How to Start A Club
There are over 100 clubs on campus, but if you can’t find a club you’d like to join, why not start a new one yourself?
In order to become an officially recognised club on campus you need to:
- Have at least 10 members (70% of whom must be current students with valid student ID numbers)
- Elect a President, Treasurer & Secretary as officers
- Have a constitution (this outlines your reason for existing and club rules. See the Clubs Administrator for some examples)
- A bank account with 2 officers as signatories
All of these must be confirmed at a General Meeting and recorded in the minutes. Ask the Clubs Administrator for an Initial General Meeting Minutes template if you need one.
Send all this information to the Clubs Administrator firstname.lastname@example.org and you are well on the road to becoming a recognised club.
The final step is for you club to be approved by Student Forum. This is a check and balance by the student body. Student Forum happens at 1pm on Wednesdays in the Quad. Clubs will get advance notice of when they are to present. You will be asked to speak briefly about what the club does. It’s a great opportunity to raise awareness about the club’s activities & purpose and recruit new members.
Official recognition allows your club to:
- Book rooms and hold events on campus
- Apply for UoA/AUSA Club Grants
- Book things like BBQs and PA systems for your on-campus events
- Have a stall during O-week
- Get a listing on the University and AUSA club directory
- Free mail services
- Access club manuals, training, development and support
- Be eligible for Club Awards
- Access special deals with University supplies (e.g a free website)
- All the support and advice you need to run a successful club!
Annual health checks for existing clubs
An Annual Health Check is required each year to make sure that the Club still exists and is running ok.
It requires the club to:
- update the contact and officer details of the club
- tell us about any changes to your Constitution
- provide current membership numbers, and evidence that at least 70% of the members are currently enrolled University of Auckland students
- a financial check to make sure the Club’s financial systems are in order
Templates & checklists are available from email@example.com
A Handy Guide for Running your Club
AUSA has put together a handy little guide to the everyday ins-and-outs of running a club including elections, meetings and more. You can read it here.
Having Issues with Clubs
AUSA offers club advocacy services independent of the university. If you or your club are in need of such help please contact firstname.lastname@example.org.